Department Management

Complete guide to managing and accessing departments in LuaBeans - Community Manager.

Overview

Departments are the core organizational unit in LuaBeans - Community Manager. They can represent:

• LEO Departments - Law enforcement (Police, Sheriff, etc.)

• Staff Departments - Administrative departments

• Business Departments - Business organizations

• Branches - Parent organizations with sub-departments

Accessing Departments

Department List

Access via sidebar navigation:

1. Departments appear in sidebar if you have access

2. Based on:

   • Your department memberships

   • Your leadership roles

   • Parent department memberships

   • Global visibility settings

Department URLs

Department Overview:

/departments/:slug

Example:

/departments/police
/departments/sheriff
/departments/dhs

Department Overview Page

URL: /departments/:slug

Access: Requires department membership or leadership

Page Features

• Department Information

  • Name and description

  • Department type (LEO, staff, business, etc.)

  • Parent department (if applicable)

  • Head of department

• Navigation Tabs

  • Overview

  • Members

  • Roster

  • Documents

  • Files

  • Forums

  • Applications

  • Announcements

  • Activity

  • LEO (if LEO department)

  • Audit (leaders only)

• Child Departments

  • Shows sub-departments if department is a branch

  • Links to child departments

Department Sections

Members (/departments/:slug/members)

View and manage department members:

Features:

• Member list with roles

• Member status

• Join dates

• Discord role information

• Management actions (for leaders)

Leader Actions:

• Remove members

• Block members

• Manage member roles

• View member details

Access: Department members and leaders

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Roster (/departments/:slug/roster)

Manage department roster:

Manual Roster:

• Create roster entries

• Edit roster entries

• Assign users to roster entries

• Custom fields support

Auto Roster (/departments/:slug/roster/auto):

• Discord-synced members

• Auto-generated from department membership

• Callsign generation

• Rank assignments

• Bulk actions

Leader Actions:

• Generate missing callsigns

• Edit roster entries

• Assign ranks

• Manage roster data

Access: Department members (view), leaders (edit)

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Documents (/departments/:slug/docs)

Department documents and rulebooks:

Features:

• Document list

• Version history

• Print view

• Document types:

  • Document - Regular documents

  • Rulebook - Department rulebook

Document Management:

• Create documents

• Edit documents

• View versions

• Print documents

• Markdown content support

Leader Actions:

• Create/edit documents

• Manage versions

• Publish rulebooks

Access: Department members (view), leaders (edit)

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Files (/departments/:slug/files)

Department file management:

Features:

• File upload/download

• File organization

• File renaming

• File deletion

File Operations:

• Upload files

• Download files

• Rename files

• Delete files

• View file information

Leader Actions:

• Upload files

• Delete files

• Manage file organization

Access: Department members (view), leaders (upload/delete)

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Forums (/departments/:slug/forums)

Department-specific forums:

Features:

• Forum list

• Forum categories

• Thread browsing

• Post creation

Forum Features:

• Create threads

• Post replies

• Reactions

• Thread subscriptions

• Thread pinning/locking

Access: Department members

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Applications (/departments/:slug/applications)

Department application system:

Features:

• View applications

• Application status

• Application review

• Custom questions

Leader Actions:

• Review applications

• Approve/deny applications

• Set application questions

• Open/close applications

Access: Everyone (apply), leaders (review)

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Announcements (/departments/:slug/announcements)

Department-specific announcements:

Features:

• Announcement list

• Priority filtering

• Pinned announcements

• Markdown content

Leader Actions:

• Create announcements

• Pin announcements

• Set priority

• Edit announcements

Access: Department members (view), leaders (create)

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Activity (/departments/:slug/activity)

Department activity feed:

Features:

• Activity timeline

• Activity filtering

• User activity tracking

• Action history

Access: Department members

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LEO System (/departments/:slug/leo)

LEO duty system management (LEO departments only):

Features:

• Rank management

• Vehicle management

• Uniform management

• Loadout management

• Location management

• Badge configuration

• Analytics

See: LEO Duty System for complete documentation

Access: Department leaders, leo.manage RBAC permission

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Audit (/departments/:slug/audit)

Department audit logs (leaders only):

Features:

• Activity history

• Action tracking

• User actions

• Filtering options

Access: Department leaders only

Department Types

LEO Departments

Law enforcement departments with full LEO system:

• Rank management

• Vehicle management

• Uniform management

• Loadout management

• Location management

• Badge system

• Duty system

• Analytics

Features:

• FiveM integration

• Duty state management

• Rank-based permissions

• Callsign system

Staff Departments

Administrative departments:

• Document management

• Forum access

• Announcements

• Basic roster

• Application system

Features:

• Simplified structure

• Focus on documentation

• Communication tools

Business Departments

Business organizations:

• Business management

• Owner assignment

• Business-specific features

• Integration with business systems

Features:

• Business hierarchy

• Owner controls

• Business-specific permissions

Branches

Parent departments with sub-departments:

• Child department management

• Hierarchy structure

• Branch-level settings

• Sub-department organization

Features:

• Department nesting

• Parent-child relationships

• Branch-level permissions

Department Access

Membership Types

1. Member - Regular department member

   • Access to department content

   • Can post in forums

   • Can view documents

   • Can apply for positions

2. Leader - Department leader

   • All member permissions

   • Plus management capabilities

   • Can edit department settings

   • Can manage members

   • Can review applications

3. Head - Head of department

   • All leader permissions

   • Can assign department head

   • Highest authority in department

Access Control

Department access is controlled by:

• Discord Roles - Discord role membership

• Manual Assignment - Manually assigned by leaders

• RBAC Permissions - Role-based access control

• Parent Departments - Access via parent department

• Global Visibility - Globally visible departments

Department Blocks

Users can be blocked from departments:

• Prevents access to department

• Removes department membership

• Cannot be re-added while blocked

• Leaders can manage blocks

Related Documentation

• LEO Duty System - Complete LEO system guide

• Applications - Application system

• Forums - Forum system

• Admin Department Management - Admin department settings